The early booker throws the best party: how booking early can save you money

Dreaming of Festive Cheer, Delicious Food, and Celebrating with Colleagues?

Don’t wait until the last minute and end up with a Scrooge-like budget! Let's explore why booking your Christmas party early is a smart move. We will share some insider tips to help you save money, lock in your dream venue and suppliers, and become the party planning hero.

The Early Booker Throws the Best Party: How Booking Early Can Save You Money

Imagine ticking "book 2024 Christmas party" off your list early this year. You might think it's too soon to start thinking about mince pies and mulled wine, but what if we told you that booking early could save you money on your budget?

Our busiest time for Christmas party bookings in 2023 was between September and November. However, those who booked earlier in the year saved a significant amount compared to peak-time bookings. They also enjoyed a wider choice of suppliers and venues by getting everything sorted ahead of time, 

Starting with booking the perfect Christmas party venue is a great idea. Early venue bookings save more funds while last-minute bookings in November and December often stretch budgets to the limit. So, if you're mindful of your year-end function budget, getting an early start is a smart strategy.

Why Booking Your Christmas Party Early is a Win-Win

Save Big Bucks: Those who booked their Christmas parties early in the year had higher cost savings compared to peak-time bookers. Summer parties booked early also benefited from more options and potential savings.

More Choice, Less Stress: Booking early means you get to choose from the best venues and suppliers. This allows you to find the perfect fit for your budget and party theme, avoiding the last-minute scramble and reducing stress.

Peace of Mind, Festive Cheer: Having your Christmas party booked well in advance lets you relax and enjoy the holiday season. No more frantic searching or worrying about availability – just imagine the smiles on your colleagues' faces as they celebrate in style!

Why Popular Dates Get Booked Fast

The competition for the top Christmas party dates is fierce! Over 50% of inquiries target just key dates: the last Friday in November and the first two Fridays in December. With so many businesses vying for these slots, booking early is crucial.

Ready to Take Action? Here’s Your Step-by-Step Guide

Start Planning Early: Don’t wait until fall! Aim to begin your Christmas party planning in August as this gives you plenty of time to research venues, compare prices, and secure your top choices.

Book Now for Popular Dates: The first two weeks of December are prime time, with over 50% of inquiries targeting these dates. Discuss these dates with your team early to secure your preferred slot.

Set a Budget: Before diving into venues, establish a realistic budget. Knowing your spending limit helps narrow down options and keeps you on track.

Finalise Your Booking: Once you’ve found the perfect venue and suppliers, lock in your reservation to avoid disappointment. Popular dates fill up fast!

Bonus Tip: Stretch Your Budget Even Further!

Negotiate Rates: With ample time, you have leverage to negotiate better rates with venues and suppliers. Don’t be afraid to ask for a discount!

Weekday vs. Weekend: Consider a less popular weekday for your party. Weekends are typically more expensive.

Ready to Book Your Dream Christmas Party?

Looking for Venues and Suppliers? Togather can Help! Don’t wait – secure your ideal date and venue now! Enquire now to find the perfect Christmas party venue and become the party planning hero your team deserves.